Broadway Legend Joined: 12/5/04
"just kind of glom onto the group like you belong there."
Yeah...don't do that.
"They didn't let them roam back stage by themselves, they took them on a tour. "
This happens quite often, actually. It isn't the kind of thing you can set up, though. You just have to meet the right person.
I got three stories about how I visited backstage:
Several years ago, my friends and I befriended one of the stagedoor guys at St. James. If you know the setup of that theatre, there are two stagedoors: one that is used for stagedooring and one that's connected to the stage. He was at the latter. Anyways, he would let my friends and I go on stage via that door. He took us on tours of the backstage, show us the props and the onstage band area. We probably went back there like four times, usually bringing along another friend.
At another show, a lady that I babysat for had Facebooked an actor and asked if it would be possible for her and her daughter to visit backstage. He said sure. Unfortunately, her daughter got the flu the week of and the actor was leaving the show so it couldn't be rescheduled. So, my friend and I went to the show & had the backstage tour instead.
At another show, I was at stagedoor just because and I recognize the mother of one of the lead actresses. We had met previously at other shows that her daughter did. Anyways, when the actress came out and after she stagedoored, she was bringing her family backstage but told me to come along as well. We didn't go on stage but to the dressing rooms. It was the day before Opening so she showed her outfit that she was going to wear. It was highly unexpected but very sweet for her to include me.
Swing Joined: 3/30/17
A few weeks ago I finally saw Hello, Dolly!. I sat next to a man and his wife who had a son in the ensemble and were telling everyone about it. At intermission, the other people they were with walked down to our row and were talking about the things they had brought for Bette to sign, etc.
I stage doored after the show to see Gavin Creel, who took about an hour or so to come out. While I was waiting that group walked out and looked clearly disappointed. I asked how it went and they said that Bette wouldn't come out of her dressing room and they didn't get to meet her. :)
Just my semi-related story.
Another way to get backstage/stage door after the show: work for the advertising agency that plans and creates the ads for the shows. A friend of mine has a relative that works for an ad agency that does Broadway Advertising and usually gets the opportunity to visit backstage and get tours. Mostly because they are so connected to the "big wigs", as well as the show.
Swing Joined: 8/30/17
I've been backstage a few times - always because either I or someone I was with knew someone in the show. It's always great fun and a treat to see how things work - I always think it's important not to get overly invested beforehand though, because if I'm planning to be there as a guest of Ensemble Member A and suddenly Major Celebrity is visiting, well they're going to be the ones going back afterwards.
I've only once been invited backstage randomly, and that was at a local theatre. As it happened, I'd performed there myself (in our area amateur companies and professional touring productions use the same theatres) so was pretty familiar with the theatre, but it was specifically to have a closer look at the set since I'd mentioned it to a cast member I was talking to, so still a treat.
Videos